OneDrive, Teams, or SharePoint… Which Should You Use?

If you’ve ever wondered where to store files or collaborate in Microsoft 365, you’re not alone. With so many tools available, it can feel confusing to know what belongs where. Here’s a simple way to think about it: imagine M365 as a bakery.

The Locker: OneDrive

This is your personal space. Like a locker in a bakery, it’s where you keep tools, supplies, and recipes you’re not ready to share yet. OneDrive is perfect for files you’re working on alone or drafts you don’t want to publish. Keep your private work here until it’s ready for the team.

The Kitchen: Teams

The kitchen is where the magic happens. It’s the collaborative space where your team works together in real time, adjusts on the fly, and communicates constantly. Teams is ideal for shared projects, ongoing conversations, and live collaboration. Just like in a busy kitchen, everyone needs to know their role and keep things organized.

The Storefront: SharePoint

Finally, the storefront is where customers or in this case, your wider organization can access finished products. SharePoint is the bright, organized space where finalized content is stored and shared. Employees can easily find what they need without navigating a messy kitchen of ongoing work.

Why it matters

Trying to bake in the storefront or store ingredients in the kitchen would be chaotic. Similarly, misusing OneDrive, Teams, or SharePoint can lead to cluttered files, lost work, and frustrated teams. Organizing files and workflows in the right M365 space ensures everyone can work efficiently and effectively.

Using Microsoft 365 this way keeps your team organized, productive, and set up for success.

Ready to get your M365 “bakery” in order?

Organizing your OneDrive, Teams, and SharePoint the right way sets your team up for efficiency and collaboration. Procise Solutions can guide you every step of the way.